Pertamina International EP's Joint Management Committee Meeting
Set at Apurva Kempinski Bali, the event gathered stakeholders from our client's overseas energy operations, spanning multiple countries and time zones. The goal was to enhance operational clarity, refine asset development strategies, and share insights on the global energy sector. Our role extended beyond logistics. We crafted an experience balancing world-class professionalism with warm Indonesian hospitality. From personalised welcome kits featuring local treats to a venue designed for both formal discussions and informal networking, every detail underscored the client's global stature and Indonesian heritage. Transport, décor, and cultural touches were carefully aligned to make delegates feel both valued and inspired, setting the tone for meaningful collaboration.
The client aimed to unify strategies across its international portfolio. Our objective was to create an environment conducive to clear thinking and authentic connection. We meticulously planned room layouts, transitions, signage, and communication briefings to support focused dialogue. Balinese welcome rituals, regional cuisine, and décor inspired by Indonesian culture were woven throughout to enrich the experience. Delegates enjoyed curated agendas and artisan floral arrangements, while breaks featured tropical refreshments that refreshed and reinforced the cultural narrative.
Every element was designed to foster productive discussions and leave a lasting impression rooted in local identity. Transport was timed precisely to arrivals and departures, ensuring smooth delegate movement. Onsite, our team managed room setups, audiovisual checks, and signage placement to support uninterrupted dialogue. Cultural elements blended naturally with traditional flower garlands and an opening reception featuring soft Balinese performances. Breaks included light local snacks and drinks, sustaining energy while connecting guests to the locale. Transitions between sessions were carefully managed by discreet staff using instant communication with venue teams. Backup equipment was strategically placed, ensuring technical reliability. The structure was invisible to attendees, who experienced a fluid, culturally enriched programme from start to finish.
The meeting achieved its strategic goals while leaving a memorable cultural impact. Key decisions advanced, and delegates praised the hospitality that elevated the event beyond business. Feedback highlighted the seamless organization and genuine warmth, with smooth sessions and flawless technical delivery. Participants left united in achievement and renewed collaboration. The event set a new standard for blending professionalism with authentic cultural experience.
